1-15-13-3: APPLICATION; REVIEW; CONDITIONS OF APPROVAL; GROUNDS FOR DENIAL, SUSPENSION OR REVOCATION; DISPLAY OF PERMIT; CLEANUP:

   A.   Application: Except as otherwise provided in this chapter, special event applicants, promoters and sponsors whose special events require the use of Municipal resources as a result of their anticipated attendance or heightened security concerns may be required to reimburse the City for expended resources at the hourly rate or salary of City or other personnel involved in the permit processing, event traffic control, or other facility or event support and for the use of City equipment and other nonpersonnel expense. When required, payment of fees and services or a reasonable estimate thereof shall be paid at the time the completed application is approved, unless the City extends time for payment. In any event, full cost recovery for resources shall be required no later than ten (10) days following the conclusion of the special event.

   B.   Meeting: At any time, the City may call a meeting when the review and coordination of a specific special event application is deemed necessary by applicable governmental agencies and districts, at which the applicant shall be required to attend.

   C.   Review: Upon receipt of a completed application, the City shall set the matter before the City Council.

   D.   Council Review: The City Council shall review the application for a special event permit and shall approve, approve with conditions or deny the application. A denial of the application may be based upon any of the criteria set forth in subsection E of this section.

   E.   Grounds For Denial, Suspension Or Revocation: A special event permit may be denied, suspended, or revoked, if the City determines:

      1.   The applicant has made any false, material representation in the application;

      2.   The applicant fails to provide any of the items or information required by this chapter;

      3.   The applicant fails to gain required licenses, permits, or permissions from applicable governmental agencies or districts;

      4.   The special event shall substantially interfere or conflict with any other approved and scheduled special event;

      5.   The special event:

         a.   Substantially interrupts the safe and orderly movement of vehicular and pedestrian traffic in the area of the special event;

         b.   Causes unresolvable conflict with construction or development;

         c.   Closes roads on weekdays between seven o'clock (7:00) A.M. to nine o'clock (9:00) A.M. or between four o'clock (4:00) P.M. to six o'clock (6:00) P.M. determined by the City;

         d.   Exceeds the lawful capacity of the facility;

         e.   Requires parking exceeding what is available;

         f.   Causes unmitigatable adverse impact upon residential or business access and traffic circulation; or

         g.   Otherwise substantially and adversely impacts public safety and welfare;

      6.   The event coordinator, applicant, promoter, or sponsor failed to pay for a previously permitted event;

      7.   The event coordinator fails to provide sufficient services including, but not limited to:

         a.   Qualified traffic controllers;

         b.   Monitors for crowd control;

         c.   Safety, health, emergency medical, or sanitation equipment, services or facilities;

         d.   Off site parking or shuttle service, or both, when required to minimize substantial adverse impacts on general parking and traffic circulation in the vicinity of the event;

      8.   The event creates the possibility of disorderly conduct likely to endanger public safety or to cause property damage;

      9.   The sale, resale, or offer to sell or resell any goods, food, or beverages in the special event venue except as expressly authorized by the special event permit;

      10.   The event violates any other provision of this chapter; a violation by the applicant of any Federal, State or local laws or ordinances during the special event; or a violation of the conditions of the permit.

   F.   Display Of Permit: The special event permit shall be displayed or held by the sponsor or event coordinator at the special event venue and shall be exhibited upon demand of any City official.

   G.   Cleanup: As a condition of the issuance of a special event permit, the applicant shall be required to make adequate provisions for cleaning up, repairing, and/or replacing damaged property in the area or route of the event both during and upon completion of the event and to return the area or route to the same condition of material preservation and cleanliness as existed prior to the event. (Ord. 549, 1-21-2015; amd. Ord. 609, 7-3-2018)