1-14-1: NEIGHBORHOOD MEETING:

   A.   Neighborhood Meeting Requirements: Prior to filing an application for a rezone, annexation, development agreement, comprehensive plan text and/or map amendments, preliminary plat, special use permit or variance, applicants shall conduct a neighborhood meeting. The purpose of the neighborhood meeting is to present the proposed application to neighbors, answer questions and receive comments.

   B.   Notice Of Meeting:

      1.   The applicant shall provide written notice of the neighborhood meeting to owners of record of property within five hundred feet (500') of the exterior boundary of the subject property and to the City of Middleton.

      2.   Applicant's mailed notice must be postmarked at least ten days prior to the neighborhood meeting.

   C.   Meeting Standards:

      1.   Neighborhood meetings shall be conducted Monday through Thursday only, except meetings may not be held on a holiday or on the day before a holiday. All neighborhood meetings must start between 6 p.m. and 8 p.m.

      2.   Neighborhood meetings shall be held at one of the following locations:

         a.   On the subject property;

         b.   At the nearest available public meeting place such as a fire station, library, school or community center; or

         c.   At an office space with suitable meeting facilities if such facilities are within a one mile radius of the nearest public meeting place; or

   D.   Time Of Meeting: The Neighborhood Meeting shall be held not more than 90 calendar days nor less than five calendar days prior to submission of the application.

   E.   Written Verification: The application shall include a list, signed by those who attended the neighborhood meeting, including the date and start time of the meeting and meeting notes, including comments of attendees and issues discussed.

   F.   Declared Health Emergency:

      1.   In the event of a declared health emergency affecting the City of Middleton, applicants shall hold an in-person neighborhood meeting so long as the applicant is able to make accommodations for the meeting that comply with all local, state, and federal health mandates. If an in-person neighborhood meeting is legally prohibited, a virtual meeting may be held.

      2.   Applicant shall also make reasonable accommodations to receive comments or questions via email, U.S. Mail, or video conferencing either at the neighborhood meeting or within five (5) business days following the neighborhood meeting. Copies of all written correspondence and emails received shall be submitted to the City with the application materials.

      3.   If applicant chooses video conferencing to receive comments and questions in addition to the in-person neighborhood meeting, the applicant shall record the meeting and submit a copy of the recording to the city as part of its application. Applicant shall record the names of all persons who participate in the video conference.

(Ord. 609, 7-3-2018; amd. Ord. 631, 3-18-2020; Ord. 645, 12-2-2020; Ord. 659, 1-19-2022; Ord. 673, 1-4-2023)