Retention Of County Election Records

TITLE 34 ELECTIONS CHAPTER 2 DUTIES OF OFFICERS 34-217. retention of county election records. County election records shall be maintained by the county clerk for the time periods outlined in this section. Records shall be maintained for the period specified beginning with the date the record is created or has become no longer valid, whichever is greater. (1)  The following records shall be retained for not less than five (5) years: (a)  Voter registration cards for electors whose registration has been terminated; (b)  Correspondence relating to an elector’s voter registration; (c)  Combination election record and poll book, including the ballot accounting page; (d)  Declaration of candidacy and petition of candidacy forms filed with the county clerk; (e)  Maps of precinct boundaries with legal descriptions; (f)  List of absentee voters; and (g)  County initiatives and petitions that qualify for placement on the ballot. (2)  The following shall be retained for two (2) years: (a)  Completed absentee ballot request forms; (b)  Tally books; (c)  Voted ballots; (d)  Any ballots that were required to be duplicated before being counted; (e)  Certified lists of candidates or declaration of candidacy forms from special districts used for ballot preparation; (f)  Certified ballot language from special districts for any question placed on the ballot; and (g)  Absentee ballot affidavit envelopes, including the indication of the signature’s acceptance or rejection. (3)  The following shall be maintained for one (1) year: (a)  Notice of election; (b)  Personal identification affidavit; (c)  Ballot tracking logs; (d)  Automated tabulation election logs; (e)  Copy of the election definition and program used in tabulating ballots electronically and in the ballot marking device; and (f)  Record of the number of ballots printed and furnished to each polling place. (4)  Other election supplies, including but not limited to unused ballots, official election ballot identification or official ballot stamps, receipts for supplies, and spoiled ballots, may be disposed of sixty (60) days following the deadline for requesting a recount or filing an election contest pursuant to chapters 20 and 21, title 34 , Idaho Code.