1-6A-1: DUTIES:

In addition to those duties set forth in section 50-207, Idaho Code, and this code, the city clerk shall have the following duties:

   A.   Custodian Of Seal And City Records: The city clerk shall be custodian of the city seal and affix the same to documents as provided in section 1-11-1 of this title. The city clerk shall also be the custodian of all public records, ordinances, resolutions and orders of the city council, and such other papers and documents as may be delivered into his/her custody.

   B.   Attend Council Meetings, Ordinance Duties: The city clerk shall attend all sessions of the city council, keep a correct journal, and shall keep in a separate book a record of ordinances passed by the city council and of the titles of such ordinances. All ordinances not published in a book form shall be carefully indexed alphabetically. The city clerk shall see that each ordinance is published as required by law, and he or she shall keep on file the proof of such publication.

   C.   Reports:

      1.   Monthly Report: The city clerk shall prepare and present to the city council at its regular meeting each month a full and complete statement of the financial transactions of his office during the month preceding, which said statement shall set forth all receipts for licenses issued; money received with applications for licenses which are to come before the city council; and all other funds received by him or her as city clerk. Said report shall give a detailed explanation of disbursements, including a statement of the aggregate of warrants of each fund issued, of warrants redeemed during the month and warrants outstanding against each fund at the close of each month.

      2.   Annual Report: The city clerk shall also, at the close of each fiscal year, present to the city council an annual report covering the operations for the entire year, which said report shall also contain a description of the bonds issued and sold during the year, and the terms of sale; and shall itemize each and every expense thereof.

      3.   Additional Reports: The city clerk shall also make such additional reports and furnish such other data from the records and files of his/her office as may be requested by the mayor or city council.

   D.   Books, Records And Warrants: The city clerk shall keep such books and permanent records of the transactions and business of his/her office as may be necessary to accurately disclose all transactions and business of his/her office. S/he shall also countersign all warrants and keep a "Warrant Register and Abstract of Expenditures" showing the numbers and amounts of warrants issued and the person to whom issued, the date redeemed, the interest paid, and the several funds against which each of said warrants is drawn.

   E.   Claims Against City: The city clerk shall file and audit all claims against the city and shall submit the same to the council at the next regular meeting or when ordered by the council to do so.

   F.   Issue Licenses: The city clerk shall issue all licenses, a duplicate of which shall be kept on file, but no license shall be issued to any person unless fees and charges fixed by ordinance shall have first been paid, for which payment the city clerk shall issue a receipt in duplicate. The city clerk shall endorse upon the receipt and duplicate receipt the number of the license issued and the number of the application for license. The duplicate of such receipt so issued shall be kept on file with the duplicate license.

   G.   Bonds: The city clerk shall keep a record of outstanding bonds of the city showing the number and amount of each and for what and to whom said bonds were issued, and when any of said bonds are purchased or paid or canceled, said records shall show the fact, and in his/her report at the close of each fiscal year s/he shall describe particularly the bonds issued and sold during the year and the terms of sale and shall itemize each and every expense thereof.

   H.   Turn Money Over To City Treasurer: Within ten (10) days after the filing of his/her monthly report as provided in subsection C of this section, the city clerk shall deposit with the city treasurer all funds collected by him/her during the preceding month, less refunds of money paid on application for licenses which are disallowed by the city council. (Ord. 7)

   I.   Copies Of City Records, Fee 1 : It shall be the duty of the city clerk to furnish any city officer with a certified copy of any record, paper or public document on file in his/her office, or in his/her custody, for the use of such officer in the discharge of his/her official duties, and s/he shall also furnish a certified copy of any such record, paper or document to any person not an officer of the city upon the payment in advance of reasonable copying charges as established by resolution of the city council. (Ord. 7; amd. 1985 Code)