1-12F-4: ROLES AND RESPONSIBILITIES OF THE ARTS AND HISTORY DEPARTMENT:

   A.   Ownership And Management:

      1.   All Cultural Assets acquired with Percent for Art funds shall be owned and maintained by the City, whether purchased by City Percent for Art contributions or Percent for Art contributions voluntarily made by partnering entities. The A&H Department shall ensure that the City insures all Cultural Assets while in the City's collection. If Cultural Assets are placed on private property or public property owned by another public entity, there shall be a written agreement or legal instrument granting the City access for installation, maintenance, and removal of the Cultural Asset executed between the City and the property owner prior to installation.

      2.   The A&H Department, in consultation with the respective City departments that have Cultural Assets in facilities under their control, shall manage the artist or contractor selection process, accessioning, deaccessioning, maintenance, and conservation for all Cultural Assets programmed or acquired with Percent for Art funding under the direction of the A&H Department director.

   B.   Planning:

      1.   Annual Report And Plan: The A&H Department shall prepare and submit to City Council an annual report and plan of all upcoming and in-progress Cultural Asset projects to be programmed or acquired with Percent for Art funding. The report and plan will be coordinated with the budget planning process, and A&H Department staff shall update City Council throughout the year as more information becomes available.

      2.   General Fund Projects: All general fund Percent for Art allocations shall be pooled across all general fund departments. The A&H Department shall cooperatively prioritize the project opportunities with the relevant departments to which a project relates.

      3.   Enterprise Fund Projects: All enterprise fund Percent for Art allocations shall be pooled by the department that generated the allocations within their respective funds (i.e., the Airport or Public Works Department). The A&H Department shall cooperatively prioritize the project opportunities for their separate pooled allocations.

      4.   City Council Approval: All Cultural Asset projects that shall exceed fifty thousand dollars ($50,000) shall require advance City Council approval.

      5.   Projects Aligned With City Plans: The Percent for Art Program shall be consistent with the City Strategic Plan, Comprehensive Plan, Cultural Master Plan, Economic Development Strategic Plan, Public Works Arts Master Plan, Airport Arts Master Plan, and other City approved plans, policies, regulations, and codes.

   C.   Cultural Asset Selection:

      1.   Public Art Selection: The A&H Department shall form a public selection committee or identify and engage a subject matter expert from the A&H Department or community members to select the creation of a Public Art piece or an existing Public Art piece to acquire. If formed, the public selection committee shall have representation from the A&H Department and other relevant departments and may include members of cultural organizations or the community. The A&H Department shall ensure that Public Art pieces have a stated public purpose, value, and impact and are selected commensurate with the A&H Department's adopted collections policy.

      2.   Objects And Manuscripts Selection: A subject matter expert from the A&H Department or engaged by the A&H Department shall select Objects and Manuscripts to acquire. The A&H Department shall ensure that Objects and Manuscripts have a stated public purpose, value, and impact and are selected with criteria commensurate with the A&H Department's adopted collections policy.

      3.   Programs Selection: A subject matter expert from the A&H Department or engaged by the A&H Department shall plan and implement Cultural Asset Programs. The A&H Department shall ensure that all Programs have a stated cultural public purpose, value, and impact and are selected with criteria commensurate with the A&H Department's mission, vision, and policy. (Ord. 19-23, 6-27-2023)